These terms and conditions – as may be amended from time to time – apply to all our services directly or indirectly (through distributors) made available online, by email or by telephone. By accessing, browsing and using our website and/or by completing a reservation, you acknowledge and agree to have read, understood and agreed to the terms and conditions set out below.

 

By making a reservation through PartyPot.eu, you enter into a direct contractual relationship with us and hotel/service providers which you book. From the point at which you make your reservation, we act as an Event Facilitator, sourcing all required services as requested by you, the client. As an intermediary between you and the hotel/service provider, we transmit the details of your reservation to the relevant hotel/services, collect all deposits and pre-payments in order to submit to the relevant hotel/service provider, sending you a confirmation email for and on behalf of the hotel/service provider.

 

When rendering our services, the information that we disclose is based on the information provided to us by the hotels/service providers. As such, the hotels/service providers confirm all information which is displayed on our website before it becomes live and available for booking. Although we will use reasonable skill and care in performing our services we will not verify if, and cannot guarantee that, all information is accurate, complete or correct, nor can we be held responsible for any errors (including manifest and typographical errors), any interruptions (whether due to any (temporary and/or partial) breakdown, repair, upgrade or maintenance of our website or otherwise), inaccurate, misleading or untrue information or non-delivery of information.

 

Our services are made available for personal and non-commercial use only. Therefore, you are not allowed to re-sell, deep-link, use, copy, monitor (e.g. spider, scrape), display, download or reproduce any content or information, software, products or services available on our website for any commercial or competitive activity or purpose.

 

The prices on our site are highly competitive. All prices on the PartyPot.eu website are per person sharing for your entire stay and are displayed including VAT and all other taxes (subject to change of such taxes), unless stated differently on our website or the confirmation email.

 

PartyPot.eu uses high ethical standards and respects your privacy. Save for disclosures required by law in any relevant jurisdiction and the disclosure of your name, email address and your credit card details for completing your booking with the relevant hotel of your choice, we will not disclose your personal information to third parties without your consent.

 

 

Our service is free of charge. Unlike many other parties, we will not charge you for our service or add any additional (reservation) fees to the room rate. The rate you see on PartyPot.eu is the combination of all hotel/service provider rates with no additional charges added on.

 

In order to confirm your booking PartyPot.eu requires a deposit upon booking your package weekend. Once availability for the required hotel/service providers has been confirmed, and the client wishes to proceed with the reservation, an initial deposit of 25% of the total amount due is required to secure the booking. This can be paid to PartyPot in the form of personal cheque, money order, postal order, direct debit via bank transfer or by furnishing credit/debit card details. (Full address & bank information available on request).

 

The final balance should be paid in full no less than 6 weeks prior to the arrival date in order to complete the reservation, unless otherwise agreed with PartyPot.  If PartyPot does not receive the full amount outstanding by the due dates specified at the booking stage, PartyPot reserves the right at any subsequent time before departure to cancel the booking and charge cancellation charges in accordance with the scale set out in Cancellation Policy details below.

 

If the arrival date is less than 6 weeks from time of initial reservation, 100% total amount due is required at the booking stage unless otherwise agreed directly with PartyPot.eu.

 

The client confirming the booking via email or phone is responsible for collecting and making all payments for the group. If he/she is not in a position to do this, they must appoint someone else from the group to collect all relevant monies and make relevant payments to PartyPot. PartyPot can arrange to collect monies from individual group members with prior arrangement, for a small administration fee.

 

All additional purchases outside the included services advertised for the package purchased, or hotel room charges, are the responsibility of the individual group members. Hotels who are partnered with PartyPot.eu have their own specific requirements for the check-in stage, which will be detailed for you in your confirmation letter. Any queries regarding these requirements should be directed to PartyPot.eu before arrival at the hotel in order for us to assist with your personal needs where necessary.

 

 

By making a reservation through PartyPot.eu, you accept and agree to the relevant cancellation and no-show policy below, and to any additional terms and conditions of the hotel/service providers that may apply to your reservation or during your stay, including for services rendered and/or products offered by the hotel/service providers (the terms and conditions of a hotel/service provider can be obtained directly from the hotel/service provider).

 

 You should advise us of cancellation by recorded letter, email or fax as soon as possible. Cancellation of a booking is effective only when received in writing by PartyPot from the person who originally confirmed the booking.

 

On booking, 25% of the total amount due is required to secure the booking. When the booking date is more than 8 weeks prior to the arrival date, the client is given a 7-day window in which 100% may be refunded in the event of a cancellation. After this 7-day period, 5% of the total amount due becomes non-refundable in the event of a cancellation.

 

If a booking is cancelled more than 6 weeks but less than 8 weeks prior to arrival, 50% of the total amount due applies as cancellation fee.The balance of the total amount due is required 6 weeks prior to arrival, (where applicable) at which point the reservation is considered confirmed, all service providers and hotel are paid in full for the booking, and 100% cancellation fee is imposed at this time.

 

In the unlikely event of PartyPot having to cancel a booking for any reason whatsoever (missing payment deadlines deemed to be a valid reason), a full refund of all monies paid will be made, less 5% of the total payment due. However, where available, you may opt to transfer all monies paid to an alternative reservation.

 

 

Subject to the limitations set out in these terms and conditions, we shall only be liable for direct damages actually suffered, paid or incurred by you due to an attributable shortcoming of our obligations in respect of our services, up to an aggregate amount of the aggregate cost of your reservation as set out in the confirmation email (whether for one event or series of connected events).

However, neither we nor any of our affiliated companies shall be liable for (i) any punitive, special, indirect or consequential loss or damages, any loss of production, loss of profit, loss of revenue, loss of contract, loss of or damage to goodwill or reputation, loss of claim, (ii) any inaccuracy relating to the (descriptive) information (including rates, availability and ratings) of the hotel as made available on our website, (iii) the services rendered or the products offered by the hotel, (iv) any (direct, indirect, consequential or punitive) damages, losses or costs suffered, incurred or paid by you, pursuant to, arising out of or in connection with the use, inability to use or delay of our website, or (v) for any (personal) injury, death, property damage, or other (direct, indirect, special, consequential or punitive) damages, losses or costs suffered, incurred or paid by you, whether due to (legal) acts, errors, breaches, (gross) negligence, willful misconduct, omissions, non-performance, misrepresentations, tort or strict liability by or (wholly or partly) attributable to the hotel (its employees, directors, officers, agents, representatives or affiliated companies), including any (partial) cancellation, overbooking, strike, force majeure or any other event beyond our control.

 

 

No contract exists until PartyPot.eu has received the required deposit in full as outlined in Deposits & Payments above.

 

 War, or the threat of war, terrorist activity, political unrest, riots, civil strife, industrial disputes, natural disaster, closure of airports or ports, road works, technical problems with or accidents involving aircraft or other transport (including traffic accidents/delays), fire, bad weather, force majeure (including breach of contract by any supplier of PartyPot) can affect the planned excursion arrangements. If any such event occurs before departure and you decline to accept alternative arrangements PartyPot may offer, PartyPot will be entitled to retain reasonable expenses incurred in connection with the original booking.

 

Should you have a complaint, please inform PartyPot.eu via phone or email at the earliest opportunity, at which point we will endeavor to do everything possible to help you. If the matter cannot be put right on the spot, please follow it up with a letter to PartyPot.eu within 28 days of returning from your excursion as PartyPot will not accept liability for claims received outside this period.

 

In confirming the booking, the group leader also accepts responsibility for the good conduct of all participants during the short break/party weekend, and warrants that at least one responsible adult will be on active duty at all times to ensure that all participants behave well. Furthermore, it is the group leader's responsibility specifically to ensure that:

·         no participant under 18 years of age consumes alcoholic drinks;

·         all local laws relating to the consumption of alcohol are at all times obeyed by the participants;

·         no participant consumes alcohol to excess;

·         no participant smokes in the accommodation/venue/centres/nightclubs or in any way causes a fire hazard;

·         participants act in a responsible fashion during the short break/party weekend and do not behave in a way likely to cause damage to property, or damages or causes offence to other people.

 

Individual properties will have specific Terms & Conditions relating to accidental damage and/or security deposits required, and these will be detailed in your personal confirmation letter. If you have any queries or concerns relating to these T&C please direct them to PartyPot prior to the arrival date in order to have your concerns addressed and resolve any issues where required.